G-Accon Help Center

Export Balance Sheet Report in Historical layout into Google Sheets

The historical layout facilitates the seamless construction of the dashboard and helps you effectively organize and visualize data, as demonstrated by G-Accon's innovative solutions.

SECTIONS IN THIS ARTICLE

Design Template
Schedule Automatic Refresh
Modify Template
YouTube Video: How to create Xero & QuickBooks live dashboard in Google Data Studio

Generating Historical Balance Sheet Report:

• Go to the menu and select "Extensions"
• Choose "G-Accon for QuickBooks".
• Click on "Get Accounting Data/Reports"
• Select "Custom Accounting Reports"
• Choose "Historical Balance Sheet" report from dropdown box.

How to design a template for the report?

Select the Historical Balance Sheet option from the drop-down menu. G-Accon for QuickBooks provides the ability to set up the Date Range for your data manually or you can refresh your data dynamically.

Select parameters

There are required and optional attributes for the Historical Balance Sheet report.

Dynamic Date Range: The report data will be calculated based on pre-populated values like This Month, This Quarter, This Year, Last Month, etc.

Static Date Range: Define specific start and end dates.

Custom Date Range: Utilize cell references in your Google Sheet to set custom dates.

Required Attributes

To Compare with ( ### ) previous periods

Accounting Method (Accrual, Cash)

Sort Previous Periods

Accounts

Locations

Classes

Items

Show Null Lines (true, false)

CHANGE PULL SETTINGS

Customize report behavior with these optional features:

• Create a New Google Sheet: Generate the report in a new tab or worksheet.
• Display Report Title: Include and display the report title within the spreadsheet.
• Retrieve Headers: Include and display column titles for your data.
• Display Only Account Codes: Display only account codes instead of full account
• Freeze Data Table Header: Lock the header row or column to keep it visible while scrolling through the data.
• Create a Data Table Around Pulled Data: Organize your data into a structured table format.
• Keep Original Formatting: Preserve the original formatting of the data.
• Remove Empty Dividing Rows: Eliminate any empty rows that separate your data.
• Exclude from Auto Refresh (Discontinuing): Prevent the spreadsheet from auto-refreshing, though note that this functionality may be outdated.
• Display Fully Qualified Names: Present full names or labels for the data.
• Only Data Rows: Filter and display only the rows containing actual data.
• Only Report Summaries: Show only the summary or aggregated data rows.
• Create Deep Links to QuickBooks: Generate links for accessing specific items in QuickBooks.
• Highlight Every Other Row: Apply a formatting style to alternate rows to improve readability.
• Append to the Previous Template: Add the new data or changes to an existing template.
• Add Company Name Column: Introduce a column to include the company name.
  
  

You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template Name #1.

MULTI-CURRENCY CONVERTER

If you need to generate the report in a specific currency, follow these steps:

• Choose the report currency (e.g., "EUR").
  
  Decide how to get exchange rates:
  • Use Latest Rates: The report uses the latest available exchange rate.
  • Use Custom Rates: Set your own exchange rates for a specific date or create a separate tab with multiple custom rates.
  • Use Custom Rates for Periods: Set custom rates for specific periods in the same way.

Using Latest Rates: If you select "Use Latest Rates" and click "Execute," the report uses the latest exchange rate from the provider each time you refresh the report.

Using Custom Rates: Choose "Use Custom Rates," specify a date, and decide whether to get rates directly or create a separate tab with custom rates. This feature lets you manually adjust exchange rates for the report.

Using Custom Rates for Periods: Select "Use Custom Rates for Periods" and set custom rates for specific periods. You can use the exchange rate screen or create a separate tab for this purpose.

Finally, click "Execute" to generate the report in your chosen currency, and it will appear in your Google Sheet.

How to schedule automatic data refresh?

To schedule automatic data refresh, follow these steps:

• Create a workflow by selecting the "Automation" menu option --> "Create Workflow" option.
• In this workflow, you can set up auto-refresh and notification processes.
• Automatic workflows allow you to create various workflows, add specific templates, and set different schedules for each workflow.
• You can also notify customers, clients, and team members with various automatic notifications, all within the same spreadsheet.
• For more details, refer to the "Create Workflow" documentation here.

How modify your report and update your template?

During the refresh process, if you need to modify your report, follow these steps:

• Click on "Extensions" in the menu.
• Choose "G-Accon for QuickBooks"
• Select "Edit Templates for Current Sheet"
• To Refresh and Modify a template there is no need to be signed in into the organization
  
  

Select the template, make the necessary changes to it and Update the template or Update and Execute  the new query.