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Generate Multi-Entity and Multi-Currency Consolidated Profit and Loss Report with Intercompany Eliminations from Quickbooks into Google Sheets

SECTIONS IN THIS ARTICLE

Design Template
Schedule Automatic Refresh
Modify Template
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Generating Consolidated Cash Flow report with Intercompany Eliminations:

• Go to the menu and select “Extensions“
• Choose “G-Accon for QuickBooks“.
• Click on “Get Accounting Data/Reports“
• Select “Consolidated Reports“

Consolidated Profit and Loss report with Intercompany Eliminations in Google Sheets

How to design a template for the report?

• Select “Consolidated Reports“

• Select the required QuickBooks Organizations/Entities

• Choose “Profit and Loss Intercompany Eliminations” report from dropdown box.

Select parameters

There are required and optional attributes for the Profit and Loss with Intercompany Eliminations report.

Dynamic Date Range: The report data will be calculated based on pre-populated values like This Month, This Quarter, This Year, Last Month, etc.

Static Date Range: Define specific start and end dates.

Custom Date Range: Utilize cell references in your Google Sheet to set custom dates.

Required Attribute

Compare To ( required)

To compare with ( ### ) periods

Sort Previous Periods

Report Layout (Traditional/Historical)

The Historical layout option converts your data report into a flat file suitable for any BI software such as Looker, MS Power BI, Tableau, etc.

Traditional Layout

The traditional Profit & Loss (P&L) format provides a snapshot of a company’s financial performance over a specific period. It summarizes revenue, expenses, and net profit, offering insights into the company’s profitability and operational efficiency. This format is commonly used to assess overall financial health and make informed business decisions.

Historical Layout

The Historical Profit & Loss (P&L) format is designed for trend analysis and multi-period comparisons, making it particularly valuable for Financial Planning and Analysis (FP&A) and Business Intelligence (BI). Each line item includes columns for individual periods—typically presented quarterly or annually—facilitating easy comparison over time.

Elimination Set

An Elimination Set needs to be created under G-Accon for QuickBooks in the
Tools -> Intercompany Eliminations section in order to be used when generating consolidated reports.

Elimination Settings

The Elimination Settings options are:

• Exclude Eliminated Transactions: This option excludes transactions that have been eliminated from the dataset and identify in the Elimination Set
• Only Eliminated Transactions: This option includes only transactions that have been eliminated from the dataset and define in the Elimination Set
• Exclude Eliminated Transactions (Separate Column): This setting excludes transactions that have been eliminated from the dataset, define in the Elimination Set, and presents them in a separate column for clarity or further analysis.
• Include Eliminated Transactions (Separate Column): This setting includes transactions that have been eliminated from the dataset, define in the Elimination Set, and presents them in a separate column for clarity or further analysis.”

CHANGE PULL SETTINGS

Customize report behavior with these optional features:

• Create a New Google Sheet: Generate the report in a new tab or worksheet.
• Display Report Title: Include and display the report title within the spreadsheet.
• Retrieve Headers: Include and display column titles for your data.
• Display Only Account Codes: Display only account codes instead of full account
• Freeze Data Table Header: Lock the header row or column to keep it visible while scrolling through the data.
• Create a Data Table Around Pulled Data: Organize your data into a structured table format.
• Keep Original Formatting: Preserve the original formatting of the data.
• Remove Empty Dividing Rows: Eliminate any empty rows that separate your data.
• Display Fully Qualified Names: Present full names or labels for the data.
• Only Data Rows: Filter and display only the rows containing actual data.
• Only Report Summaries: Show only the summary or aggregated data rows.
• Create Deep Links to QuickBooks: Generate links for accessing specific items in QuickBooks.
• Highlight Every Other Row: Apply a formatting style to alternate rows to improve readability.
• Append to the Previous Template: Add the new data or changes to an existing template.
• Add Company Name Column: Introduce a column to include the company name.
• Group Rows by Account: Organizing rows by grouping accounts that have the same account number or name.

You can also provide the start cell, for instance, A1. And provide the name of the template in Template Name field, for instance, Template Name #1.

MULTI-CURRENCY CONVERTER

If you need to generate the report in a specific currency, follow these steps:

• Choose the report currency (e.g., “EUR”).Decide how to get exchange rates:
  • Use Latest Rates: The report uses the latest available exchange rate.
  • Use Custom Rates: Set your own exchange rates for a specific date or create a separate tab with multiple custom rates.
  • Use Custom Rates for Periods: Set custom rates for specific periods in the same way.

Using Latest Rates: If you select “Use Latest Rates” and click “Execute,” the report uses the latest exchange rate from the provider each time you refresh the report.

Using Custom Rates: Choose “Use Custom Rates,” specify a date, and decide whether to get rates directly or create a separate tab with custom rates. This feature lets you manually adjust exchange rates for the report.

Using Custom Rates for Periods: Select “Use Custom Rates for Periods” and set custom rates for specific periods. You can use the exchange rate screen or create a separate tab for this purpose.

Finally, click “Execute” to generate the report in your chosen currency, and it will appear in your Google Sheet.

How to schedule automatic data refresh?

To schedule automatic data refresh, follow these steps:

• Create a workflow by selecting the “Automation” menu option –> “Create Workflow” option.
• In this workflow, you can set up auto-refresh and notification processes.
• Automatic workflows allow you to create various workflows, add specific templates, and set different schedules for each workflow.
• You can also notify customers, clients, and team members with various automatic notifications, all within the same spreadsheet.
• For more details, refer to the “Create Workflow” documentation here.

How modify your report and update your template?

During the refresh process, if you need to modify your report, follow these steps:

• Click on “Extensions” in the menu.
• Choose “G-Accon for QuickBooks“
• Select “Edit Templates for Current Sheet“
• To Refresh and Modify a template there is no need to be signed in into the organization

Select the template, make the necessary changes to it and Update the template or Update and Execute  the new query.